Big-fleet intelligence. Small-fleet price.
The giant haulers pay teams of IT people to build custom software that tells them what every ton, stop and load costs. MaintenanceMgr.ai gives the same insight to fleets with 5 trucks or 500, plus an AI Workforce that does the daily work for you.
What the AI Workforce does every day
Every call and message answered
Service requests, dispatch calls and parts inquiries get a response right away, day or night, instead of going to voicemail.
Scheduling that fills the bay
Work orders, PM intervals and service appointments get booked into your CMMS or shop calendar without the back-and-forth.
Driver defects that never get lost
Drivers report defects by voice, photo or tap. Safety items go straight to your maintenance manager. Minor items are tracked until the truck's next planned visit, so nothing is forgotten.
The shop knows before the truck arrives
Every open defect goes onto the work order, with photos. Parts get ordered ahead, approvals are in hand, and the work is done in one visit.
Follow-up that doesn't drop
Quotes, approvals and repair status get followed up automatically, so jobs don't stall waiting on a callback.
A clear handoff to your team
Anything that needs a human judgment call is flagged and routed to the right person. The AI Workforce never pretends to replace your team.
Benefits for each person in the chain
For the fleet owner and GM
- Know your true cost to operate per ton, stop, yard, load, hour or mile.
- See what drives cost: which routes, habits and truck assignments show up as repair bills.
- Know when to replace a truck. See when a unit has passed the point where keeping it costs more than replacing it.
- Buy smarter. Compare makes, models, engines, transmissions, brakes and tires by your own real cost data, not a sales pitch.
- Benchmark against similar fleets (anonymized), something even many big fleets can't do.
For the maintenance manager
- Stop being judged on a budget operations controls. Show cost per unit of work, not just the total budget.
- Answer “cut the budget” with numbers: what deferred PM really cost in breakdowns, tows and downtime.
- Plan next year's budget from the operations plan: more tons means more maintenance, and now you can show how much.
- Every truck's history in one place, whether the work was done in-house or outside.
For drivers
- Inspections in under two minutes: talk, tap, snap.
- Works without signal in yards, landfills and job sites.
- See your reports get fixed. “The air leak you reported Tuesday was fixed Thursday.”
- Coaching, not punishment. Data is used to fix trucks and routes, not to pick on drivers.
For the service shop (Certified Service Partner)
- Bigger repair orders without upselling. The extra work comes from the fleet's own drivers.
- Better use of each bay. One complete visit instead of three small ones.
- Parts ordered and approvals in hand before the truck arrives.
- Earn $20/truck/month for serving the fleets you already work with.
More uptime, fewer breakdowns
A comeback or roadside breakdown costs far more than the repair bill.
The cheapest repair is the one done during planned downtime. MaintenanceMgr.ai gets small problems fixed before they become big ones.
- Tow or road call
- Emergency repair rates and expedited parts
- Lost revenue while the truck sits
- Driver paid to wait
- Missed or late loads
- Roadside violations and out-of-service orders
- A second truck and crew to finish the route
Works with what you already run
- Your CMMS, dispatch and shop software. No rip-and-replace.
- Your telematics (Samsara, Motive, Geotab), where you have it.
- A low-cost plug-in device for trucks without telematics, recording hours, fuel, PTO time and fault codes.
- Repair orders from any shop. Upload or email the invoice and the AI reads it.
Your trucks, your data
- Your fleet owns every record.
- You decide which shops see your trucks, and can change that anytime.
- When you sell a truck, its full service history can go with it.
- Nothing happens in a black box. Every AI-handled conversation is visible and reviewable.